"How we LEAD: The Global Insights & Consumer Marketing team is looking for an Executive Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.
How you’ll CREATE: • Manage the SVPs daily schedule by arranging calls & meetings across multiple time zones • Coordinate and prioritize incoming verbal and email requests • Book travel, accommodations, & transportation • Maintain a strong working knowledge of employees, and important external contacts • Exercise discretion when patching calls, rolling calls, and interrupting meetings • Regular meeting prep, coordination, and notes • Monthly expenses, reconciliation, and processing such as travel & entertainment expenses • Support the SVP with financial planning and contract negotiation. • Work with finance to invoice internal/external clients and track budgets/costs • Organize contracts and legal documents • Maintain the team’s communication list, ensuring it is up to date and that reports reach the right people • Additional duties as assigned Bring your VIBE (Skills) • Minimum 3 years of experience as an executive assistant • Experience supporting more than one executive is preferred • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management • Ability to interact comfortably and effectively with external partners and clients • High attention to detail, excellent follow-through, problem-solving and organizational skills • Self-motivated, proactive, and resourceful • Flexible – able to adjust to changing priorities, and able to multi-task • Excellent customer service skills • Excellent time management skills • Excellent written and verbal communication • Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products • Creative skills a plus (Adobe Creative Suite, Keynote) • Music or entertainment experience a plus • Ability to sit and stand for long periods of time • Bachelor’s Degree preferred
TO APPLY: