How we LEAD:
We are looking for an Executive Assistant to provide support the General Manager of Interscope, EVP and Chief Revenue Officer of IGA, located in Santa Monica, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level executive. Experience supporting more than one senior executive is ideal, but not required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.
How you’ll CREATE:
Arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel, accommodations, & car services
Maintain a strong working knowledge of artist roster, employees, and important external contacts
Work closely with other executive assistants and occasionally cover their phone lines
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Proactively prepare the executives for meetings
Greet meeting participants & arrange tours
Order and set-up food service for meetings
Promptly address any IT issues
Handle administrative duties
Process travel & entertainment expenses
Create and send grammatically/punctually correct internal/external company communication
Archive and organize emails by topic and keep apprised of ongoing deals
Create and maintain presentations and other projects as assigned
Track vacation for salaried employees
Order office supplies, make restaurant reservations, and approve expenses
Bring your VIBE:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
Ability to interact comfortably and effectively with employees of companies we do business with
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent organization and time management skills
Excellent written and verbal communication
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Experience:
Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
Career executive assistant experience
Experience supporting more than one senior executive is preferred.
Music or entertainment experience is highly preferred.
APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Santa-Monica-California/Executive-Assistant_UMG-20024-1?source=SheistheMusic