How we LEAD:
IGA is currently seeking an accomplished Executive Administrative professional with experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative, and adaptable.
How you’ll CREATE:
Day-to-day management of the Executive’s schedule
Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone
Prepare internal and external presentations including preparation for media interviews
Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and business travel
Prepare submission of expense claims on a timely basis
Provide key administrative support for principal’s civic and industry commitments
Bring your VIBE:
Minimum 1 year experience preferred
Develop and demonstrate professional knowledge of the business
Ability to create efficiency using technology and music-based systems
Competency using Mac and PC
Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/Executive’s needs
Proven ability to work effectively with senior management and senior level clients
Excellent written and oral communication skills
Ability to manage highly confidential information and to always act calmly and professionally
Advanced Microsoft Office skills
Travel Logistics
Highly organized
Sincere interest in music
People driven
Great communication skills (as the person will be dealing with all levels)
Extreme discretion with sensitive information
Extroverted/ dynamic personality
Willingness to put time in after hours and on weekends as needed
Adaptable to a variety of situations with numerous personalities
Has worked in very fast paced environments
APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Santa-Monica-California/Executive-Assistant_UMG-14586?source=SheistheMusic