How we LEAD:
IGA is currently seeking an accomplished Executive Administrative professional with experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.  This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative, and adaptable.

How you’ll CREATE:

Day-to-day management of the Executive’s schedule

Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone

Prepare internal and external presentations including preparation for media interviews

Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed

Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and business travel

Prepare submission of expense claims on a timely basis

Provide key administrative support for principal’s civic and industry commitments

Bring your VIBE:

Minimum 1 year experience preferred

Develop and demonstrate professional knowledge of the business

Ability to create efficiency using technology and music-based systems

Competency using Mac and PC

Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/Executive’s needs

Proven ability to work effectively with senior management and senior level clients

Excellent written and oral communication skills

Ability to manage highly confidential information and to always act calmly and professionally

Advanced Microsoft Office skills

Travel Logistics

Highly organized

Sincere interest in music

People driven

Great communication skills (as the person will be dealing with all levels)

Extreme discretion with sensitive information

Extroverted/ dynamic personality

Willingness to put time in after hours and on weekends as needed

Adaptable to a variety of situations with numerous personalities

Has worked in very fast paced environments