Description:
We are UMG, Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation, and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute, and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
Bravado is a diverse team of passionate experts who amplify artists & brands through innovative products and curated experiences for fans around the world. Bravado is a global merchandise company, providing a broad scope of services, including eCommerce, Tour, VIP, Fan Clubs and Retail Branding. Bravado works in close partnership with both emerging artists and the biggest superstars in the music industry, to help ensure their brand reach the most fans globally.
Our products are being sold through the artist’s official e-commerce shops, through online marketplaces and in thousands of retail locations around the world. We also service our artists on the road, providing merchandise and VIP experiences at live shows. We take great pride in constantly finding new ways to push innovation through products and partnerships. The company maintains offices in London, Los Angeles, New York, Berlin, Paris, Tokyo, and Sydney.
Bravado is currently looking for a Coordinator, Artist Services. This person will be key support to the West Coast executive staff. They will work between departments to enhance collaboration, synergy, and organization. They are a vital role to help drive administration, and innovation across Bravado’s amazing and expansive roster of artists and talent.
This exciting role requires superior attention to detail, impeccable organizational skills, and the confidence to optimize workflow and proactively set priorities for the team. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is critical.
This role demands confidence in the ability to communicate on behalf of a team. The Coordinator, Artist Service is here to support company leaders to ensure they can efficiently accomplish key tasks and initiatives. A “can-do” attitude is essential. No task is too small and no challenge too great.
How you’ll CREATE:
In a fast-paced and growing environment like ours, priorities and projects often change so this role includes, but is not limited to, the following responsibilities:
Administration
Develop a clear understanding of the executives’ personal schedules and preferences
Help the executives stay on schedule and highly functional with organization of meetings
Proactively manage a dynamic schedule by shifting meetings when needed and properly communicating those changes with participants
Set up meetings, conference calls and ZOOMs
Coordinate incoming meeting requests and prioritize effectively
Assess travel time between meetings
Process travel & entertainment expenses for Executive Staff
Book travel, accommodations, and reservations for the executive team
Create and send grammatically correct internal/external company communication
Prepare communications on the executive’s behalf for review as directed
Track important information or milestone moments
Send packages when needed
Create and maintain presentations InDesign, Canva, and other project work as assigned
Maintain and organize internal systems with key information daily
Participate in gathering key research
Proof-reads presentations, production art files, designs, and any other creative materials
Take notes and distribute action items on client and internal calls
Support leaders, administratively in process implementation
Order and prepare products and samples for client meetings
Assist with system logins and creating accounts (Monday.com, Aprimo, PLM, Box)
Educate the team on key software innovations
Coordinate production of physical meeting materials and samples
Plan team educational events and book local trade shows
Maintain executive updates for weekly summaries
Creative & Brand Management:
Code freelancer invoices in Uniport
Maintain and organize database of band/artist assets
Maintain and organize database of Bravado event assets for Sizzle and Social updates
Coordinate approvals through Brand Management of social assets
Support Creative and Brand Management with digital content ideas and scheduling for content capture upon pop ups, show dates or other large artist/UMG events
Share links to approved art files, seps, mockups, and presentations
Update artist style guides and brand guides
Update corporate presentations
Handle one-off mockups
Assemble/design/delegate informational decks for one off presentations
Bring your VIBE:
At least 2-3 years of relevant experience
Interested in learning and growing within Sales
Bachelor’s degree, preferred
Outstanding organization, thrive off pressure and deadlines.
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Excellent organization, time management skills and systems thinking
Attention to detail, strong organizational and communication/negotiation skills
Possess an inherent ability to work under pressure, problem-solve and multi-task.
Possesses a positive ""can do"" attitude
Strong proficiency and working knowledge of Microsoft Office Products inclusive of Word, Excel and PowerPoint, Apple products (Keynote, iCal, etc.), Adobe Creative Suite, and project management systems (Monday)
APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Santa-Monica-California/Coordinator–Artist-Services_UMG-15392?source=SheistheMusic