How we LEAD:
Business & Legal Affairs is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. The Assistant will support two or more attorneys handling transactional matters for UMG Corporate and Polygram Entertainment. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be punctual, very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential. Interest in music and music documentaries is desirable.
How you’ll CREATE:
Arrange Zoom, in-person meetings and conference calls
Update calendars
Maintain project charts, summarize material agreement terms
Manage contract process and tracking charts
Book travel, accommodations, & transportation
Maintain a strong working knowledge of employees, other departments, labels, artists, and important external contacts
Work closely with other administrative assistants
Research as requested (e.g., festivals, artists, projects, etc.)
Regular meeting prep, coordination, and notes
Promptly address any IT issues
Interact Finance and help process invoices
Create and send grammatically/punctually correct internal/external company communication
Submit monthly expenses, reconciliation, and processing such as travel & entertainment expenses
Order office supplies, make restaurant reservations
Additional duties as assigned
Bring your VIBE:
Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
Minimum 1 year of experience booking travel, calendar management
Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
High attention to detail, excellent follow-through, problem-solving and organizational skills
Self-starter, proactive, and resourceful
Flexible – able to adjust to changing priorities, and able to multi-task
Prompt, punctual and on top of all tasks
Excellent time management skills
Excellent written and verbal communication
Strong proficiency and working knowledge of Microsoft Office Products
Creative and Technical skills a plus (Adobe Creative Suite, Keynote, SharePoint, Box)
Ability to sit and stand for long periods of time
Bachelor’s Degree preferred
Interest in Film and TV and basic knowledge of key players in music documentary world (e.g., networks, streamers, directors, etc.)
Interest in Music and basic knowledge of major labels / artists / award shows / festivals / etc.
APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Santa-Monica-California/Administrative-Assistant_UMG-18970?source=SheistheMusic