How we LEAD:

Interscope Capitol (IC) is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of IC's Business Affairs team, including IC's in-house attorneys.Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary. In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction. This role works a hybrid schedule, and will be required to be in office Monday-Thursday.

How you’ll CREATE:

Coordinate & prioritize meetings involving IC's Business Affairs staff

Phone answering and message taking as required

Responsible for processing payments in “Uniport” (an online payment system for which the assistant will be trained)

Exercise discretion when patching calls, rolling calls, and interrupting meetings

Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar

Greet and direct internal/external Business Affairs meeting participants

Book travel, accommodations, car services & process Travel & Entertainment expenses

Create, send, receive and distribute internal/external company communications

UMe Business Affairs filing in coordination with other IC's Business Affairs filers

Special projects as needed

Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision

Maintain and organize files, including all relevant correspondence

Maintain relevant files in the computer-based systems

Assist in department and company projects as needed

Bring your VIBE:

Bachelors Degree and entry level paralegal equivalent experience

Music/Entertainment Industry experience (legal-related experience preferred)

Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one’s role helps to achieve the overall objective)

Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management

Ability to interact comfortably and effectively with employees of parties with whom UMG does business

Self-motivated, pro-active and resourceful

Excellent follow-through and close attention to detail

Flexible – able to adjust to changing priorities and able to multi-task

Excellent customer service skills

Excellent organization and time management skills

Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint

Must have excellent verbal, written and interpersonal communication skills

Ability to stay on top of multiple initiatives at one time

Ability to work quickly and accurately under pressure

APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Santa-Monica-California/Administrative-Assistant–Business—Legal-Affairs_UMG-20081?source=SheistheMusic