How we LEAD:
Capitol Music Group is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.

How you’ll CREATE:

Arrange meetings and conference calls via telephone and email

Cover phone lines and manage/update calendars

Coordinate and prioritize incoming verbal and email requests

Book travel, accommodations, & transportation

Maintain a strong working knowledge of employees, and important external contacts

Work closely with other administrative assistants and occasionally cover their phone lines

Exercise discretion when patching calls, rolling calls, and interrupting meetings

Regular meeting prep, coordination, and notes

Greet meeting participants

Order and set-up food service for meetings

Promptly address any IT issues

Interact with vendors and promptly process invoices

Create and send grammatically/punctually correct internal/external company communication

Monthly expenses, reconciliation, and processing such as travel & entertainment expenses

Order office supplies, make restaurant reservations, and approve expenses

Additional duties as assigned

Bring your VIBE: (Skills)

Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience

Minimum 1 year of experience booking travel, calendar management

Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management

Ability to interact comfortably and effectively with external partners and clients

High attention to detail, excellent follow-through, problem-solving and organizational skills

Self-motivated, proactive, and resourceful

Flexible – able to adjust to changing priorities, and able to multi-task

Excellent customer service skills

Excellent time management skills

Excellent written and verbal communication

Strong proficiency and working knowledge of Microsoft Office Products

Creative skills a plus (Adobe Creative Suite, Keynote)

Ability to sit and stand for long periods of time

Bachelor’s Degree preferred