How We LEAD:
Universal Music Group is currently looking for an Administrative Assistant to support the Marketing team at Interscope Records. The ideal candidate will have experience supporting at the SVP level or higher, and have great judgment with discretion and confidentiality.

This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude is essential.

How You'll CREATE:
Manage the schedule:

Set up meetings and conference calls

Coordinate incoming meeting requests and prioritize

Help the Executive stay on schedule

Manage the office:

Exercise discretion when patching calls, rolling calls, and interrupting meetings

Arrange meetings via telephone and email/Microsoft Outlook Calendar

Greet meeting participants

Handle administrative duties:

Process travel and entertainment expenses

Book travel, accommodations, and car services

Order and set-up food service for meetings

Create and send grammatically/punctually correct internal/external company communication

Archive emails and maintain current/prospective labels electronic folders

Packing/shipping

Maintain an organized environment for the Executive’s office

Update/manage calendar(s)

Create and maintain presentations and other project work as assigned

Manage all duties related to:

Company mobile phones

Company credit cards

Office supplies

Invoice payments

Bring Your VIBE:

Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management Globally

Ability to interact comfortably and effectively with employees of companies we do business with

Self-motivated, proactive, and resourceful

Excellent follow-through and attention to detail

Flexible – able to adjust to changing priorities, and able to multi-task

Excellent customer service skills

Excellent organization and time management skills

Strong proficiency and working knowledge of Microsoft Office Products

Minimum 3 years of experience as an assistant, ideally in entertainment/music

APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Santa-Monica-California/Administrative-Assistant_UMG-19303?source=SheistheMusic