Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.
How We LEAD:
We are looking for an Executive Assistant to provide support, for two high-level Executives, located in Hollywood, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level Executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative and adaptable.
How You'll CREATE:
Responsibilities & Tasks
Provide high-quality administrative support in a demanding, fast-paced environment
Arrange meetings and conference calls via telephone and email
Manage calendars and appointments with an understanding of business priorities
Coordinate and prioritize incoming verbal and email requests
Anticipate and coordinate executive’s point-to-point travel needs (accommodations and car service) as well as processing entertainment expenses and preparing itineraries
Maintain a strong working knowledge of artist roster, employees, and important external contacts
Responsible for organizing personal arrangements as requested
Manage the offices
Promptly address any IT issues
Order and set-up food service for meetings
Greet meeting participants & arrange tours
Proactively prepare the executives for meetings
Manage multiple phone lines with ease and complete accuracy, and assure that all external and internal calls are handled quickly and effectively, including taking messages, transferring to voicemail, or otherwise assisting callers
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Handle administrative duties
Process travel & entertainment expenses
Create and send grammatically/punctually correct internal/external company communication
Archive and organize emails by topic and keep apprised of ongoing deals
Putting together presentations for Executive on a regular basis.
Track vacation for salaried employees
Order office supplies, make restaurant reservations, and approve expenses
Bring Your VIBE:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
Ability to interact comfortably and effectively with employees of companies we do business with
Excellent and effective time management skills; multi-tasking; quick and responsive
Self-motivated; ability to work independently and proactively and set priorities with regard to managing own workload; seek opportunities to improve position responsibilities and processes
Excellent follow-through and attention to detail
Excellent customer service skills
Excellent organization and time management skills
Excellent written and verbal communication
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Experience:
Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
Experience supporting more than one senior executive is preferred.
Music or entertainment experience is highly preferred.
APPLY HERE: https://umusic.wd5.myworkdayjobs.com/UMGUS/job/Los-Angeles-California/Executive-Assistant_UMG-19012?source=SheistheMusic