Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

How we LEAD:

Capitol Music Group is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.

How you’ll CREATE:

Arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel, accommodations, & transportation
Maintain a strong working knowledge of employees, and important external contacts
Work closely with other administrative assistants and occasionally cover their phone lines
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Regular meeting prep, coordination, and notes
Greet meeting participants
Order and set-up food service for meetings
Promptly address any IT issues
Interact with vendors and promptly process invoices
Create and send grammatically/punctually correct internal/external company communication
Monthly expenses, reconciliation, and processing such as travel & entertainment expenses
Order office supplies, make restaurant reservations, and approve expenses
Additional duties as assigned
Bring your VIBE:

Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
Minimum 1 year of experience booking travel, calendar management
Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
High attention to detail, excellent follow-through, problem-solving and organizational skills
Self-motivated, proactive, and resourceful
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent time management skills
Excellent written and verbal communication
Strong proficiency and working knowledge of Microsoft Office Products
Creative skills a plus (Adobe Creative Suite, Keynote)
Ability to sit and stand for long periods of time
Bachelor’s Degree preferred
Perks Playlist:

Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
Paid Time Off – Paid Holidays, “Winter Break”, Wellness Fridays
Student Loan Repayment Assistance
Employee Developmental Support
Annual Gym Reimbursement Package
Universal Music Group is an Equal Opportunity Employer

All UMG employees are currently required to be fully vaccinated, and boosted, against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.